Documents We Need From You Please download, complete and return the Completion Undertaking. Please download, complete and return the Certificate of Title (COT). Please download, complete and return the Letter of Client Advice. Please download, complete and return the PG25 Confirmation Letter Download Download Download Download If you are dealing with a matter instructed before 01/10/2024, you can continue to access the previous version of the undertaking, here . Please note, you do not need to provide a PG25 confirmation letter for matters instructed on or after 01/10/2024.

Documents We Need About Occupiers and Donors If applicable, please download, complete and return the Occupancy Declaration signed by your clients (home purchase/re-finance matters only). If applicable, please download, complete and return an Occupier's Consent, signed by each adult occupier (home purchase/re-finance matters only) . If applicable, please download, complete and return the Occupier's ILA (non-applicant spouses and civil partners only) If applicable, please download, complete and return the Donor's ILA (non-applicant spouses and civil partners only) If applicable, please download, complete and return the Donor's Consent and Undertaking (non-applicant spouses and civil partners only) Download Download Download Download Download

2 DEFINED TERMS AND INTERPRETATIONS (a) Definitions i. "Bank" means Gatehouse Bank PLC of The Helicon, 1 South Place, London, EC2M 2RB; ii. "Client" means the corporate entity or individual(s) to whom the Offer Letter is addressed; iii. "Client Solicitor" or "You" mean the solicitors or licensed conveyancers appointed to act for the Client; and iv. "Diminishing Musharakah Agreement" means the diminishing musharakah agreement to be entered into between the Client and the Bank as provided to you. (b) Interpretations i. Unless otherwise defined in this deed, a term defined in the Diminishing Musharakah Agreement has the same meaning when used in this document. ii. The guidance contained in this information sheet is intended to assist you in satisfying all conditions with the Bank and the Bank's solicitors and does in not in any way limit or reduce your responsibilities either to the Bank or the Bank's solicitors. iii. You must be regulated by the Solicitors Regulation Authority or the Council for Licensed Conveyancers and have professional indemnity insurance. If your professional indemnity insurance is less than the Bank's Contribution, please advise the Bank's solicitors immediately. iv. You must advise the Bank's solicitors immediately upon any matter arising which may adversely affect the good and marketable title to the Property and in your professional opinion will be considered to affect the Bank's interest in the Property. v. In any case where you are unable to continue to act for the Client, you must advise the Bank's solicitors immediately and return all documents held by you. Back to Contents

New Build Conditions If required, please use the certificate of compliance template below. Download

5. THE DOCUMENTS 5.1 Original documents Certified copies of all original documents signed by the Client, or any third parties must be provided to the Bank's solicitors at least five business days before completion. You will need to retain the original finance documents signed by your Client for your Land Registry applications. 5.2 Additional Documents Where additional documents are envisaged (e.g., deeds of covenant, licences, transfers, etc.), execution versions will be required as soon as possible (and no later than seven business days before completion) to ensure there is no delay in arranging execution by the Bank. 5.3 Amendments to Agreements The Agreements are in the Bank's standard form and cannot be negotiated nor amended in any way. 5.4 Witnessing Documents All Agreements are required to be witnessed by an independent, mature, third-party witness with no involvement in the transaction. The Client's Solicitor can witness the documents, but it is not a requirement of the financing that they do so. 5.5 Electronic Signatures The finance documents may be signed electronically by your Client, provided you are satisfied the requirements of HM Land Registry Practice Guide 82 (PG82) have been complied with in full, and you execute a certificate in the form provided in PG82 to confirm the conditions have been met. The finance documents will be executed by the Bank electronically, and the Bank’s solicitors will provide to you via email on completion the signed finance documents, together with a PG82 certificate and certified copy power of attorney under which the finance documents have been executed. 5.6 Offer Letter Offer Letters are valid for four or six months from the date of first issue by the Bank. Please refer to the offer wording to ensure you advise your client correctly. The Bank will need to obtain credit re-approval to proceed after the offer has expired. You must advise the Bank's solicitors immediately if completion will not be taking place before the offer expires. Back to Contents

3. DIMINISHING MUSHARAKAH STRUCTURE AND ADVICE 3.1 How will the Bank's financing operate? The Bank’s Home Purchase Plans and Buy-To-Let Purchase Plans use the Diminishing Musharakah financing structure. Under this structure, legal title to the property is transferred to the Bank (from either the seller or the Client). The Bank then becomes the registered proprietor of the Property. Beneficially, the Property will be held in shares by both the Bank and the Client. It is for this reason that the Bank cannot agree to any requests for the beneficial interest to be held on trust for the benefit of anyone other than the Bank and Client in accordance with the Diminishing Musharakah Agreement. The Bank's Initial Share (as at the completion date) will be equal to the Bank's Contribution on completion divided by the Purchase Price (multiplied by 100). This is set out in the Offer Letter. The Bank will simultaneously grant a lease to the Client (for the finance term or 50 years depending on when your offer letter was issued). Under the lease, the Client pays Rent to the Bank each month. Promises to sell and purchase are also contained within the Diminishing Musharakah Agreement which ensures that the Bank is obliged to sell the Property to the Client and the Client is obliged to buy the Property from the Bank by the end of the finance term or early settlement and payment of all sums due. 3.2 Acquisition Payment Profile The Offer Letter notes the Acquisition Structure and Acquisition Payment Profile of each facility. This will be one of the following: a) Acquisition over Finance Term (amortising) The Client must pay Regular Acquisition Payments and Rent each month on the Payment Dates. The Regular Acquisition Payment is a payment towards the Purchase Cost (being the Bank's Contribution). The Rent is the amount calculated in accordance with the Lease (between the Bank and the Client). Each Regular Acquisition Payment causes the Client's Share of the Property to increase and the Bank's Share of the Property to decrease accordingly. b) Acquisition at end of Finance Term (bullet payment) The Client is only required to pay Rent on the Payment Dates. The Purchase Cost (being the Bank's Contribution) shall be payable in full on the Final Completion Date (as defined in the Diminishing Musharakah Agreement). The Client may make Additional Acquisition Payments which are extra payments towards the Purchase Cost as per the Diminishing Musharakah Agreement. Please refer to the Diminishing Musharakah Agreement to determine the restrictions on making such payments. 3.3 Ability to advise the Client on the Finance Documents You must be able to provide a legal advice letter in the form provided to you by the Bank's solicitors. If you are unable to do so, and you remain instructed to deal with the transaction, the Client is required to instruct separate solicitors to advise them on the finance documents and provide the legal advice letter to the Bank's solicitors. You must check the identity of the Client (and anyone else required to sign any deed or other document connected with the mortgage) by reference to the document and notify our solicitors of any discrepancies. 3.4 Legal Advice to the Client Advice to the Client does not need to be given in person however advice should at least be given over the phone. It is your responsibility to check the identity of the Client and ensure that you comply with the Money Laundering Regulations in force as at the date of instruction. You are required to provide the Bank's solicitors with Anti Money Laundering confirmations which are set out in initial correspondence to you. 3.5 Legal Advice to Interested Parties Other Than Guarantors (Donors, Occupiers or other.) For all buy-to-let finances, please refer to the terms and conditions for details as to the types of occupational tenancy agreements acceptable to the Bank. Occupiers (except non-named spouse or civil partner occupiers) For all owner-occupied home purchase plan cases, you must ensure that: All occupiers above 17 years of age (other than the Clients) sign an occupier’s consent form. The occupier’s consent form can be downloaded from the online Solicitors’ Guide and the original signed document must be received by the Bank’s solicitors before funds are requested. Donors (except non-named spouse or civil partner donors) Where any party (other than a Client or Guarantor) is making a financial contribution towards the purchase plan, you must ensure that: Each donor signs a waiver form. The waiver form will be provided by the Bank to the Donor for signing before the Offer is issued. You must also send to the Bank’s solicitors before funds are requested a clear and in-date K17 bankruptcy search against each Donor. Where the search reveals entries, the donor must sign a statement appended to the K18 result confirming none of the entries relate to them. Non-Named Spouse or Civil Partner Occupiers Where the finance offer is not in the joint names of persons who are in a legally sanctioned relationship (i.e., married, in a civil partnership), and the non-named person is going to reside at the property, you must ensure that party: Is provided with independent legal advice by a separate firm (see below). Signs an occupier’s consent form. The occupier’s consent form can be downloaded from the online Solicitors’ Guide and the original signed document must be received by the Bank’s solicitors before funds are requested. Non-Named Spouse or Civil Partner Donors Where the finance offer is not in the joint names of persons who are in a legally sanctioned relationship (i.e., married, in a civil union), and the non-named person is making a financial contribution towards the purchase plan, you must ensure that party: Is provided with independent legal advice by a separate firm (see below). Signs a consent and waiver. You can download the consent and waiver from the online Solicitors’ Guide. Please note the original signed consent and waiver must be received by the Bank’s solicitors before funds are requested. Signs the waiver form provided to the donor by the Bank. You must also send to the Bank’s solicitors before funds are requested a clear and in-date K17 bankruptcy search against each Donor. Where the search reveals entries, the donor must sign a statement appended to the K18 result confirming none of the entries relate to them. Independent Legal Advice for Spouses and Civil Partners Advice should be given face-to-face to ensure that the interested party was advised separately. If, in exceptional circumstances, this is not practical (e.g., where, in the local jurisdiction, legal advisors are not available or willing to act) advice should at least be given over video call or, if a video call is not possible, over the phone. It is the independent adviser's responsibility to check the identity of the interested party and ensure that they comply with the Money Laundering Regulations in force as at the date of instruction. You can download the form of Independent Legal Advice letter from the online Solicitors’ Guide and you must ensure the Bank’s solicitors are in receipt of all required letters of ILA before funds are requested. 3.6 Independent Legal Advice Letter for Guarantors Guarantors must be provided with independent legal advice. If there is more than one Guarantor (or other interested party), advice to each of the Guarantors must be provided separately. The Guarantors' independent adviser can issue one Independent Legal Advice letter covering the fact that they have separately advised each of the Guarantors on entry into both the consent and undertaking waiver letter and the guarantee. Another solicitor/licensed conveyancer in the same firm may be able to advise the Guarantor. 3.7 Subordination of Shareholder/Director Loans There is no requirement for subordination of any shareholder/director or other loans or advances to corporate customers. The Bank does not accept cases where there is an intercompany loan being made to the Customer to fund the Client's Contribution. 3.8 Joint Applicants Bare trust structure, joint borrower sole proprietor or similar arrangements are not acceptable for joint applicants. Back to Contents

6. FUNDS FLOW 6.1 Finance of Deposit/Balance – Gift/Second Mortgagee Please confirm expressly if the Client will be obtaining funds from another third party to either pay for the deposit (if any) or fund the balance required to purchase or refinance the property. If funds were or are being gifted from another source, the Bank's solicitors will require a Gift Letter (setting out the details of the gift and confirmation that the donor will not acquire any interest in the property) to be signed. The donor, as an interested party, may also need to be independently advised. Please see paragraph 3.5 above for cases where independent legal advice is required. The Bank will not agree to the involvement of another financial institution in financing or taking over the property or the grant of a second charge. Please ensure that you obtain a clear bankruptcy search and insolvency act indemnity insurance policy against the donors of any gifts before completion. 6.2 Funds Held in Joint Account Funds held in the joint account used to fund the Client’s Contribution are not considered as gifted deposit. However, the Joint account holder(s) must sign a waiver of interest/ rights form but are not required to be provided with independent legal advice unless the circumstances at 3.5 apply. Back to Contents

SDLT Please download, completed and return the SDLT Declaration signed by your client(s). SDLT Declaration (non-corporate clients only) SDLT Declaration (corporate clients only) Download Download

10. DISCLOSURES 10.1 Disclosures to the COT If the Client's Solicitor wishes to disclose any issues, then the Client's Solicitor should set out such issues in a disclosure letter appended to the COT. The Bank's solicitor will then refer these matters to the valuer for confirmation that the valuation remains unaffected considering the disclosures. 10.2 Disclosure of Incentives Please ensure you report on all incentives and provide a disclosure form substantially similar to the UK Finance Disclosure Form to be referred to the valuer. 10.3 Environmental Reporting If the contents of the environmental report or contamination report you have commissioned is likely to affect the Bank's security, the Bank's solicitors will require a copy to be provided to them as a disclosure to the COT. 10.4 EPC Ratings All the security properties must meet minimum EPC rating threshold of ‘E’. 10.5 Licences a) Buy-to-Let Purchase Your Client is responsible for ensuring any mandatory, additional/discretionary, selective or other licence required to let the Property is in place before the Property is occupied by tenants. b) Buy-to-Let Refinance You must satisfy yourself that either: i) Any licence required to let the Property is in place on completion, or ii) Where a licence other than an HMO licence is required but is not currently in place, you are satisfied an appropriate application for the required licence has been made by your Client before completion. 10.6 HMO Licenses – Refinance Bank solicitors will require a confirmation that the property has a valid HMO license before completion. 10.7 Title Guarantee The Property must be transferred to the Bank with full title guarantee. Limited title guarantee is acceptable in some instances whereby the seller cannot provide full title guarantee (e.g., where probate sale or the seller lacks capacity or is a mortgagee in possession), provided an indemnity policy in place protecting the Bank's interest. 10.8 Unencumbered Title On completion, the Bank must obtain unencumbered title to the property and to any other Bank’s interest forming part of the Bank’s security under the Transaction. Accordingly, any existing charge affecting the property (including under a debenture, or a fixed or floating charge) must be released on or before completion. If your client is a corporate entity that has previously granted a floating charge over its assets, you must: 1. Prior to completion, provide our solicitors with the following for approval: a) A draft letter of non-crystallisation relating to the floating charge; and b) If the debenture establishing the floating charge includes a negative pledge, a signed and dated letter of consent from the existing facility provider confirming their agreement to our charge. 2. On the day of completion, before releasing funds, you must obtain from the existing facility provider a signed and dated letter of non-crystallisation in the form approved by our solicitors. 10.9 Flying Freehold Conditions If the Property is a flying freehold, please advise the Bank's solicitors immediately. The Bank will require the following conditions to be met: a) the Client's solicitor or the valuer should confirm what percentage of the floor area will be affected by the flying freehold – this will determine whether the Bank can agree to lend or not; b) assuming the Property is not yet split, the transfer of the freehold property must have all necessary rights of support, protection, and entry for repair. The Client's solicitor must also provide confirmation of how the Property is accessed, i.e. does it have a separate access way, etc.; c) the Property must have enforceable restrictive and positive covenants that are also such that subsequent buyers are required to enter into covenants in identical form (since positive covenants do not run with the land). This will include ensuring that there is an adequate restriction placed on both freehold titles for Deeds of Covenant to be entered into by successors in title; d) the Client's solicitor should ensure an appropriate flying freehold indemnity insurance is placed on risk on completion; and e) the Client's solicitor will need to certify that the Property has good and marketable title. 10.10 Crisscross Leases (Sometimes known as “Tyneside Leases”) In circumstances where the Bank is financing one of two leasehold flats in a building where the Client holds the leasehold to one flat and the freehold reversion of the second flat and the other leaseholder owns the leasehold to the other flat and the freehold reversion in the Client’s flat, we require both the leasehold and freehold titles held by the client to be transferred to the Bank. Back to Contents

Leasehold Conditions Please download, complete and return the finalised notices for the transfer, sublease and charge for approval. Notice of Assignment, Sublease and Charge (existing lease and 3-tier transactions) Notice of Sublease and Charge (new lease and 2-tier transactions) Download Download

12. POST COMPLETION 12.1 Registration You will be responsible for dealing with registration at HM Land Registry. To confirm, the registrations will usually include the following: i. registration of the transfer or lease to the Bank; ii. registration of the lease from the Bank to the Client (if for a term over seven years) or noting the lease on the Property title held by the Bank (if for a term of seven years or less); and iii. registering the Bank's legal charge over the leasehold title if the lease is registrable pursuant to (ii) above. The consideration and/or the price paid/value to be quoted on Land Registry applications is the purchase price paid to the seller/transferor of the property or, in the case of a re-finance, the property value (not the finance amount). You may wish to refer to the general guidance provided below when submitting your applications to HM Land Registry. Please note that the information provided below is for general guidance only. You are responsible for ensuring that any application submitted to HM Land Registry is accurate and complete. Please ensure you complete the registrations as agreed in the conditions precedent checklist. a) Application(s) before the transfer/assignment to the Bank Where there is an initial transfer of equity, or an initial transfer/grant/assignment from the vendor(s) to your client(s), please submit this application before submitting the application for the transfer/assignment to the Bank. In exceptional cases, it may be necessary to submit two applications before the application for the transfer/assignment to the Bank. For example, this may occur where there is (1) an initial transfer from an existing Diminishing Musharakah facility provider to the original applicants of that facility, followed by (2) a transfer of equity, which would both need to be completed before the transfer/assignment to the Bank. b) Application for the transfer/grant/assignment to the Bank Please note the following important points when completing the relevant fields in the online system through which the application is submitted to HM Land Registry (Digital Registration Service accessed via portal or Business Gateway): As the certifying lawyer acting on behalf of the Bank in this matter, you are instructed by the Bank to submit this application on its behalf. Please ensure that your submission to HM Land Registry clearly states that you are acting for the Bank. You must note in your application that this is one of two or more connected Islamic finance applications and you must provide the reference(s) for the other connected application(s). Please note that it is not possible to communicate this through the fields in DRS (as it used to be possible with a paper Form AP1) so you will need to upload correspondence to confirm. You would typically need to submit the following documents with this application: 1. TR1/TP1/New Lease executed by the transferor/lessor 2. SDLT5 Certificate 3. Any other documentation required by HM Land Registry, such as a Certificate of Compliance, Grant of Probate, Marriage Certificate, etc. c) Application for the leaseback to your client(s), and charge in favour of the Bank Please note the following important points when completing the relevant fields in the online system through which the application is submitted to HM Land Registry (Digital Registration Service accessed via portal or Business Gateway): Land Registry requires that all parties to the transaction (including the Bank’s attorney) must be accounted for with regard to evidence of identity. The Land Registry system will prompt you to confirm the position with regard to each party to the transaction. The Bank’s attorney is not represented. We confirm that sufficient steps have been taken to verify their identity, enabling you to provide the necessary confirmation to HM Land Registry in your application. Please ensure the leaseback is submitted as a new lease application and not as a dealing. You must note in your application that this is one of two or more connected Islamic finance applications and you must provide the reference(s) for the other connected application(s). Please note that it is not possible to communicate this through the fields in DRS (as it used to be possible with a paper Form AP1) so you will need to upload correspondence to confirm. You would typically need to submit the following documents with this application: 1. The Lease, as a single document comprising: The Lease executed by the Bank The Diminishing Musharakah Agreement executed by the Bank The Service Agency Agreement executed by the Bank A copy of the Terms and Conditions 2. The Legal Charge, as a single document comprising: The Legal Charge executed by your client(s) The Diminishing Musharakah Agreement executed by your client(s) The Service Agency Agreement executed by your client(s) The Terms and Conditions Acknowledgement executed by your client(s) A copy of the Terms and Conditions 3. Where there are two or more applicants to the facility, a completed Form JO to confirm how your clients are to hold the leaseback title. Alternatively, you may manuscript amend LR14 of the lease executed by the Bank to add the declaration of trust. We confirm you have the Bank’s authority to amend LR14 as may be required, provided (1) you do so in accordance with the requirements of HM Land Registry Practice Guide 82, and (2) you amend the counterpart signed by your client(s) so both versions of the signed lease contain identical terms. 4. The PG82 Certificate confirming the Bank-signed Lease, Diminishing Musharakah Agreement, and Service Agency Agreement have been signed in accordance with HM Land Registry Practice Guide 82. 5. The certified copy of the Power of Attorney executed by Gatehouse Bank plc, pursuant to which the Lease, Diminishing Musharakah Agreement, and Service Agency Agreement have been executed on its behalf. 6. An RX1 to create the restriction noted in the Legal Charge. You will need to prepare the RX1, as we do not provide this or any standard wording. Please note that more recent versions of the finance documents contain an MD reference. Where the finance documents contain an MD reference, you do NOT need to submit an RX1 to apply for the restriction noted in the Legal Charge, and HM Land Registry will add the restriction automatically for you. 7. An SDLT5 Certificate, if you consider this to be required. If an SDLT5 Certificate is not submitted with your application, you must provide an explanation to HM Land Registry as to why it is not required. You may wish to adapt the following template letter, which has been provided by HM Land Registry, for that purpose: “Dear Land Registry Property: [full property description of the property in respect of which the lease is granted] . There is no requirement to file an SDLT return where (as in this case) an alternative property finance arrangement has been used to comply with Sharia law, and the alternative finance provider pays the SDLT under the arrangement. In accordance with section 71A(3) of the Finance Act 2003, a second transaction is exempt from charge if the SDLT requirements relating to the first transaction are complied with, including payment of any stamp duty land tax due on the first transaction. We hereby confirm that the Property has been purchased by [name of tenant under the lease] under an alternative Sharia property finance arrangement. This transaction is the second transaction under the arrangement, and we confirm that all SDLT provisions as required by the Finance Act 2003 relating to the first transaction have been complied with. Therefore, the second transaction which forms the subject of this lease application is not notifiable and an SDLT return is not required. Yours faithfully [lodging conveyancer name] " 8. Where required, a Certificate of Compliance for the grant of the leaseback. 9. Where your client is a corporate entity, a copy of the Companies House Certificate of Registration of Charge. Please download this document from the Companies House website. You may also wish to consider including the following wording in your application: “Companies House Registration Certificate. Charge dated [………]. Certificate of registration of charge at Companies House: (i) this Certificate of Registration relates to the charge dated […………] submitted for registration and (ii) the charge lodged for registration is a certified copy of the original charge of which either a copy or redacted copy has been filed at Companies House (in accordance with s.859G of the Companies Act 2006).” 12.2 Removal of Security If the Client is a corporate entity and there is existing security registered against the Client at Companies House, you are required to apply to discharge these on completion and confirm the same to the Bank's solicitor. 12.3 Legal Representation on Redemption The Bank will be represented by its own solicitors on redemption. They will arrange for the transfer of title and discharge of the legal charge affecting the property and release of any debenture granted by the Client. Please note that the Client will need to appoint solicitors to represent them in respect of the redemption. The Bank’s solicitors will not be able to represent the Client jointly with the Bank during the redemption process. This is to avoid a potential conflict of interest, as they would be acting for both the buyer and seller of the title. Back to Contents

8. INSURANCE 8.1 New Home Warranty Schemes If the property has been constructed or converted in the last 10 years a new build warranty will need to be provided. The following schemes are acceptable to the Bank: a) NHBC; b) Premier Guarantee (Including LABC); c) Building Life Plans (BLP); d) Checkmate; e) Global Home Warranties (GHW); f) International Construction Warranties (ICW); g) Protek; h) Buildzone; i) The Q Policy (Q assure); and j) Advantage HCI. k) FMB Insurance /Build Assure l) One Guarantee m) Ark Residential New Build Latent Defects Insurance n) ABC+ Warranty (10 year structural warranty) o) CGICE (Casualty & General Insurance Company (Europe) Limited ((if the final certificate is dated 04/09/2019 or earlier The limit of indemnity must be for an amount that is not less than 30% of the reinstatement value shown on the Offer Letter. Any other new homes warranty schemes not mentioned in the approved list above will need to be submitted to the Bank's solicitors for approval. A copy of the new build warranty and cover note should be sent to the Bank’s solicitor following completion. 8.2 Indemnity Insurance For any indemnity insurance provided, the limit of indemnity (sum insured) must be the full market value of the property or the purchase price (whichever is higher). Please ensure that copies of all indemnity policies are sent to the Bank’s solicitor following completion. 8.3 Absent or Insolvent Landlords The Bank will accept absent or insolvent landlords subject to Absent landlord insurance and Contingent building insurance are in place. The above is only acceptable if all the following conditions are satisfied: i. the level of cover afforded is for the full market value of the property; ii. the bank’s interest is noted or a general finance providers interest clause is included; iii. the policy contains a non-invalidation provision; and iv. that the solicitor providing the COT considers that the bank’s interest is sufficiently protected by the policy and that the property will continue to have good and marketable title 8.4 Buildings Insurance For freehold and leasehold properties, you must ensure that a valid buildings insurance policy is in place to cover against the Insured Risks and the interest of successors in title/leaseholders noted on the policy schedule for an amount that is not less than the reinstatement value shown on the Offer Letter. The Bank does not require its interest to be noted on the policy. Back to Contents